Receptionist & Office Administrative Assistant

Description

At TIW Western, we are looking for a proactive, dynamic Receptionist & Office Administrative Assistant to join our Calgary, AB office team on a part-time basis. This position combines traditional front desk responsibilities with creative work like planning and executing employee events, celebrations, and team-building activities and collaborating with our Social Committee to bring fun and engaging ideas to life. This role has a wide breadth of responsibilities, so we're looking for someone with a diverse skillset and ideally at least 3 years of experience in a receptionist, administrative, or office support role.

As our Receptionist & Office Administrative Assistant, you will serve as the welcoming face of our organization while providing comprehensive administrative support across multiple departments. Responsibilities for this role include greeting visitors and managing front desk operations, answering phone calls and emails, managing incoming and outgoing mail and deliveries, maintaining office supplies and coordinating with vendors, and providing general administrative support to various departments as necessary. This job requires strong organizational and multitasking abilities as well as excellent written and verbal communication, time management, and interpersonal skills. 

Event planning or employee engagement experience is an asset for this role. Aside from the administrative responsibilities we've described above, the successful candidate would contribute to event coordination and carry out graphic design work, which is why we're specifically looking for candidates with and design skills. Because part of this role includes designing internal communications, event posters, and digital content using graphic design tools and AI tools in addition to keeping branding consistent across internal materials, creativity and experience with graphic design tools is necessary.

A high school diploma is necessary, but also having post-secondary education such as an Administrative Assistant Diploma or Administrative Professional Certificate would be considered an asset. Most important though is a proactive, can-do attitude and a love for creating a positive workplace culture. If that sounds like you, we'd love to hear from you. Please apply using the form at the bottom of this page.